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The industrial sector has a specific service to control and manage delivery notes
Automated Accounts Receivable is the new solution developed by SGAIM to enable companies in this sector to permanently control the documents that coordinate the management of their accounts receivable.
Madrid, November 2009. The delivery note is proof of the delivery of goods and without it customers could refuse to pay the invoice. It is also possible for delays to arise in receiving payment for the associated invoice, due to the time lapsed between the delivery of the goods and the reception of the signed delivery note by the central office.
SGAIM, the company devoted to the introduction of electronic management solutions for business processes, launches this new service for the industrial sector which enables companies in the sector to control these documents quickly and simply.
Automated Accounts Receivable (AAR) is a solution which facilitates the control of the reception of delivery notes. For this purpose, AAR establishes the dates and the names of those responsible for sending the delivery notes. These documents are scanned and their image published on the SGAIM TTID Plus web portal. From these, all of the necessary information is extracted to be automatically checked against the file of delivery notes issued, which the central office provides periodically.
AAR generates reports with the discrepancies between the signed delivery notes received and the delivery notes file issued by the company. As this information is available almost immediately, the actions required to request the delivery notes can begin, in order to recover them before the expiry date of the invoice on which its customers can request them.
SGAIM’s Automated Accounts Receivable solution presents a series of indisputable benefits for companies:
- 65% reduction in costs due to the automation of the process and the immediate transformation of the documents in electronic format.
- Immediate availability, via the web, of the signed delivery notes, with the possibility of sending a scanned copy to those customers who request it.
- Speeding up and improving the productivity and the processing of documents in the logistic chain and their payment collection management.
- Audit of the work carried out by the logistics operators via the delivery notes received.
- Reduction of non-payments caused by disagreements with customers in the absence of the signed delivery note.
