Document Management: Accounts Receivable
“Management of accounts receivable through e-invoicing and intelligent capture”
SGAIM is a specialist when it comes to the technology required for automating the large quantities of documents and invoices involved in the “procure to pay” process (PTP) or in accounts receivable.
Our goal is to integrate processes between your company and your suppliers, no matter what technological infrastructures are in place. Thanks to our methodology and to the complete technological and service platform which we provide, this can be achieved in a very short time.
Incoming documents which were created by the SGAIM platform meet the standards for electronic invoicing and for the legal exchange of documents, irrespective of their origin or format (Edifact , eb-xml etc.)
On the other hand, paper invoices are digitally converted into a functional e-invoice, with a “zero” error rate, through Off-Shore validation.
The BPM and workflow modules provided by SGAIM, working together (SOA) with your company’s own ERP, automate all the processes of reconciliation, book-keeping and payment, as well as the handling of exceptions which are to be expected in the administrative operations of your suppliers, customers, accountants, etc.
The recent change in the law allows the use of digitalisation Software which is approved by the AEAT (Agencia Estatal de la Administracion Tributaria, the Spanish Tax Administration Agency) for creating electronic invoices which have legal value, which means that the paper invoice can be destroyed.
The economic benefits as well as benefits in terms of quality can be measured throughout the whole "procure to pay" process, through operational and quality reports which monitor the fulfilment of the agreed level of service.
Benefits of using SGAIM
- Centralisation of the reception of information, allowing greater control over documents relating to debts owed, consequently preventing losses and failures in the processing of payments.
- Automated management of information capture from invoices, which saves time and avoids possible errors when data is entered into the payment and book-keeping systems.
- Search function for information contained in invoices, which is a valuable tool for the consultation and recovery of information.
- Integration of electronic invoices and other data sources, allowing cross-referencing and supplementation of information.
- Improved ease in all areas of management thanks to the technologies used for capturing information and its subsequent automated integration into client systems (SAP, Oracle, etc., or any other type of ERP). The system also allows recovery of the digitalised image of an invoice from the client’s system, meaning that invoices can be processed without the need for a physical document.
- Security of information gathering is guaranteed through electronic mapping systems, auto-categorisation techniques, artificial intelligence and automatic validation systems.
